Minutes

Chilliwack Centre of Excellence (CCE)

Nationals Final Report

October 23/2007

Nationals Wind Up

What worked

–        Committee’s formed way in advance to allow ample time to plan.

–        Race ran well. Results up in a timely manor.

What Didn’t Work

-         Foreruns and race order need to be agreed in writing ahead of the race. 

-         Double check those moving on to the second day of racing from the Cadet/Junior race.

-         Judges need to want to judge, volunteering and then watching the race makes it difficult.

-         Volweb for getting volunteers didn’t work.

-         Camping offer it as an option with a contact but don’t be involved… no money made, money owing.

Grant Status

-         Received an e-mail saying that our final $2500 is in the process of being sent.

Financial

-         = approximately $5000 profit with some bills still to be paid

CCE Meeting  Minutes

Athletes Assistance Plan (AAP) Funding

Toby reported that the WKABC received funding for 2006 and did not cash the cheque, so Sport BC cancelled the cheque and had now offered the funding to CKBC Whitewater to disperse to the athletes.  Toby and Andrew will choose a application format to send out and athletes will fill it in and then it will be evaluated and the monies dispersed.  There is $2500 with the minimum amount that can be handed out being $500.  It was recommended that 5-- $500 grants be used to disperse the monies.  The application should be updated for 2007/2008 years.

BC Provincial Championships

Saturday is the day for the CKBC Conference.  Kurt wants all athletes to attend the seminar by Dave????. He was Andrews coach and comes highly recommended.

Ahtletes are asked to have their registration forms in ASAP so that the start list can be done, Payment due by start of race.

Kurt will set the course on either Friday or early Saturday.

Race volunteers are needed.  Let Shonnet know if you are able to help.

All agreed that the CCE pays $60 for Andrew Mylly to attend the CKBC Conference banquet.

Travel Grants

It was decided we actually have 2 methods of receiving travel grants.

1. is through fundraising.  This money is divided equally between all who participate in the fundraising and are under 23 years of age and a CCE member in good standing.
2. is through CCE funds set out in the criteria for Club Funded Travel Grants.  The amount is to be determined by the board of directors for the following  criteria.  CCE member of good standing on the BC Whitewater Slalom Team, who is under 23 years of age during the current year, and is traveling to an out of province Canadian National Team Trials, or Canadian National Championship, or to the Junior Olympics for Cadet or Junior athletes.
3. On a motion by Toby Roessingh $600 from club funds was allocated to CCE Funded Travel Grants and the money raised in fundrasers go to athletes who are active paddlers this year and fundraised.

To this end the following people received

1. Fundraising Travel Grants – amount for 2007 to be dispersed = $1566.39 =$174.04 per athlete. Jon Allen, Derek Beer, Anna Williams, Jazmyne DenHollander, Sofie Thompson, Brett Paget, Gareth Paget, Kyle Kemp, and Jordan Golner.
2. Club Funded Travel Grants – ($600 =$100 / athlete) Jon Allen, Derek Beer, Anna Williams, Jazmyne DenHollander, Brett Paget, Gareth Paget.

Bank account amalgamation There are several club accounts, a CCE account, Nationals, RDC, HP and a Casino account.  It was moved by Elizabeth Grimaldi and passed by majority that All bank accounts be consolidated at Prospera Credit Union and there be 3 accounts, a CCE, RDC and Casino account.

CCE will run pool sessions in January, and February.  1 hour to be open sessions 1 hour to be class lessons on Sundays from 5-7pm.

Paddling trips and Lake paddles will be arranged in the coming year.

AGM date to be December 4, 2007 Helen will check to see if she can host.

RDC

–        on a motion by Toby $5000 from CCE funds will be transferred to the RDC account to help with coaching costs. - Passed.

–        Fees for Cara Marks were discussed, Shonnet will e-mail Marian and Don and see if there are any minutes about what was agreed to for charging Cara to attend camps. $200 was suggested as the fee for the 8 day Dickerson Camp in November.

–        Elizabeth would like Jordan to become a part of the HP program.  Fees were discussed as being prorated at $1350  for Sept 2007 – April 2008 (Junior Team Trials ???ask )

Gate Maintenance, Brenda and James will purchase and prepare materials to make 10 gates.  This is to include poles X2, crossbar and spacer, wire, rope string and hardware.

Shonnet asked all club members, athletes and coaches to that responsibility for raising gates after use during the fall rainy season.  If there is flooding predicted, pull gates to side & / or remove from wire.

We will also ask Mike Holroyd and Saskia VanMourik to ensure any Alberta athletes coming to training camps in BC become CCE members to help with gate maintenance.  They will also be asked to ensure gates are raised after use.

Operation Red Nose – CCE will volunteer on Friday November 30, 2007-10-24

Christmas Pool Party date – December 2, 2007 from 5-7 pm potluck and we will include a notice that children 16 and under be supervised by parents or guardians.

PacificSport cards will need to be renewed in November.  Toby will talk to Amanda Rushton about this.

The Tentative 2008 Race Schedule was discussed and the following changes were made:

-Mar 29 Slough Race changed because of Easter to May 10, our traditional date.

- June 8 - Junior Team trials at the Kananaskis added in

- Shonnet will ask Kurt about whether to have the Rich Weiss Memorial before or after the Dickerson camp.  Are atheletes planning on returning before team trials or will they be staying till after trials?

CCE Meeting - February 15,  2007 at 7pm

Elizabeth Grimaldi’s - 44706 Riverwood Cr - 604 858-0692

Minutes:

Treasurer:

• Banking for Nationals= Prospera Credit Union - No problem with doing so, there is no fee and no charges for community accounts. They would require a set of minutes detailing who the signers are for the National Championships account and what they do within the club and a copy of our non-profit society number
• Moved by Toby Roessingh – seconded by Elizabeth Grimaldi that an Chilliwack Centre of Excellence / Fraser Valley Regional Development Centre Nationals account be set up at Prospera Credit Union.  Signers on the account are to be:                   
• Audrey Nadalin – CCE Treasurer/ Nationals Registrar
• Shonnet Allen – CCE President / Nationals Chairperson
• Shelley Beer – Nationals Chairperson
• Brenda DenHollander - CCE  Recreation Chairperson/ National Judging Coordinator

Governance & Policy:

• Date for AGM will be Tuesday May 26^th at 5pm, Main Beach Cultus Lake with a BBQ and paddle to follow.
• Replacing Marians rescue vest. &/or buying a couple of club ones Policy on use etc of them.
• Marian’s rescue vest was replaced by the cadet program parents.
• CCE policy for future moved by Toby Roessingh seconded by Brenda DenHollander.
• Instructors who loose equipment in the course of their work, due to theft or other circumstances can bring requests for replacement reimbursement to the CCE/RDC boards for consideration.
• Announce that thieves are at work at Tamihi again and not to bring anything of value to the river.

PSO and CKC:

• CKC
• RDC
• PSO issues

Toby talked to the issues of Canoe Kayak Canada’s elimination his Head Coach West position, decreased funding and how new funding system will work and what this means as far as our Provincial Sport Organization’s lack of organization and how this all impacts the Regional Development Centre and coaching.

Races & Camps: Race Schedule 2007

• March 3 & 4 - Cedar Race
• March 11 – 15 – Junior Development Camp – Kurt Braunlich
• March 17 & 18 - Rich Weiss Memorial Race – prizes / who can help
• Food - Elizabeth Grimaldi
• Other help - Heather Thompson, Shelley Beer. Barb Kemp

·         March 19-21 Spring Break Camp - Dan Norman / Marian Davidson (organizer).

• March 25 – Hope Slough Race – Derek Beer
• March 31 & April 1 – Bull Run Sandy Or
• April 1 – Still Creek Race – Andrew Mylly
• April 14 & 15 - Cowichan Race – Dan Norman
• April 27 & 29 – Team Trials - Charlotte NC
• Nationals

Recreation

•  Tofino.-  First choice would be after Nationals Aug 18-19 or Aug 25-26 then July 7, 8 and 9  Dan and Laura would like to book this. We may not even be able to get the sites that we want but let me know anyway. The prices have increased to 41$ for 2 people per site 3.00 extra per person per night.
  So if we take into account what we have been doing we would be paying
  about 50/site plus tax and 7 sites for 2 nights that 700 dollars.
• CCE Picnic May 26 AGM 5pm,  picnic 6pm and paddle 7pm
• Yearly calendar of events and paddling opportunities.
• Lake Paddles
• Sumas Slough
• Harrison – Kilby September
• Elizabeth to phone club members and ask what do you want to do and what are you willing to organize

Fundraisers:

§         Yuk Yuk’s @ Industry’s - March 16^th doors open at 8pm see Brenda for tickets

o        $15 per ticket and we get half ($7.50)

o        1.5 hours of comedian Brenda to check and see

New Business:

• Al do we have green paint for gates? Call Brenda and let her know.
• Fundraising committee struck to establish fundraising events for raising funds for coaching. People on the committee are: Tony Thompson, Elizabeth Grimaldi, Barb Kemp, Shelley Beer, Brenda DenHollander, Teena Shaw. First meeting will be Feb 20, at 7pm at Elizabeths. Toby will come to the first meeting to go over the sponsorship package he put together last year.
• Mike Paget volunteered to be the “Keeper of the Gates”  Mike will pick dates for work parties, organize equipment needed etc.
• Money to sustain a Coach.

Next Meeting: March 20^th 7pm at Shonnet’s for Nationals planning

Chilliwack Centre of Excellence AGM – April 5, 2006

Minutes of the meeting

The AGM of the Chilliwack Centre of Excellence was held at Shonnet Allen’s on April 5. Meeting was called to order at 7:20 p.m. In attendance were Mike Paget, Teena Shaw, Shonnet Allen, Elizabeth Grimaldi, Derek Kemp, Helen Turner, Brenda den Hollander, Marian Davidson, Alan Williams, Don Beer, Al Allen, Toby Roessingh and Audrey Nadalin.

Election of Officers.  The following positions were elected for the upcoming year.

President                                 Shonnet Allen 604 858-0877

Vice President                         Elizabeth Grimaldi 604 858-0692

Secretary/ Membership           Marian Davidson 604 858-0648

Treasurer                                Audrey Nadalin 604 792-5482

Event Co-Ordinators               Brenda DenHollander 604 823-4494 Teena Shaw 604 792-7032 and Helen      Turner 604 792-0972

Fundraising                             Teena Shaw 604 792-7032 and Alan Williams 604 792-7032

PacificSport Representative: There was no discussion of this position.  Audrey currently holds this position

Fundraising:

Hot Dog Fundraiser on April 2^nd brought in $279.

Teena has organized a Hot Dog Fundraiser at Save-on-Foods in Chilliwack for Saturday Sept. 16.

Lasagna Dinner was scheduled for Wed. July 19^th at Shonnet’s church.  This is in conjunction with the Junior Olympic race and will be held at the same time as boat measuring in order to bring in the largest number of people.  Money raised from this will go to the athlete travel fund.  Kids will work.

Alan Williams and Derek Kemp will look into a car wash at the Husky.

Pub night at Characters will be scheduled for October or November.

Membership How we handle membership was brought for discussion.  It was decided to wait and see until after April 22^nd.  Don Beer and Shonnet Allen volunteered to attend.

Hope Slough Race April 8^th. (Derek Beer Classic)

Teena will do registration.  Joe Nadalin will cook.  Shonnet will handle prizes.  Mike Paget is available to help.  Toby will bring stopwatches.  Brenda will organize a gear swap.

Judging Clinic.  Marian and Toby will hold a 1-hour judging clinic at Shonnet’s church at 7pm on July 5^th.  All new and returning judges will be encouraged to attend.

Update on the RDC Job and Kurt Braunlich.  Don spoke on Kurt’s background and the Alberta/BC partnership.  Toby spoke on athletes who will be serviced and on development camps. Kurt’s summer schedule was presented.  As soon as Don reviews the written information for parents and athletes it will be distributed.

The Beers will host an informal get to know Kurt at their house on Easter Monday, April 17, from 2-4 p.m.

Cadet Coaching and introductory programs.  Toby will have information from Wendy at PacificSport on Friday April 7^th regarding a financial contribution.  At this point it will be decided how to best post this job.  There was discussion regarding the position being an independent contractor or an RDC employee.  Don would like to keep the candidates from the High Performance job engaged for this position.  Marian also expressed interest in the job.  The importance of setting up the program and then hiring for the position was discussed, as opposed to hiring a person and then writing the job description around that person.

Lake Paddles.  Will begin Wednesday, May 17^th from 6-8pm.  Shonnet will email Toby this info for the website.

Toby Tasks.  Toby will continue to maintain the RDC website.  Toby will give Shonnet his contact list.

Boathouse Clean up.  Derek Kemp will contact the sailing club to get them to clean their junk out of the boathouse.  Toby or Shonnet will get him Mark Isaak’s phone number.

Travel Grant Money.  There is a PacSport Travel Grant application on line, which is available to all Bronze or better athletes except those who receive carding.  Travel grant money raised at fundraisers will go to Cadets for either US Cup or Nationals and to Juniors and U-23 for either Team Trials or Nationals.

Instructor Certification.  Saskia is able to run Level 1 & 2 certification.  Derek Kemp will contact her to arrange a time for CCE athletes to take a class and be certified.